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Italy Flag Italy Gender Pay Gap Reporting Guide

Last reviewed: May 2026

The 2024-2025 biennial personnel report was made available in the Ministry of Labour's Servizi Lavoro portal from March 1, 2026. The deadline was originally April 30, 2026 and was postponed to May 15, 2026 because of technical difficulties.

Preparing Data for Gender Pay Gap Reporting in Italy​

This guide covers Italy's Rapporto biennale sulla situazione del personale maschile e femminile, the biennial report on the situation of male and female personnel. It is the core Italian pay and workforce equality reporting obligation and is separate from, but relevant to, preparation for the EU Pay Transparency Directive.

For current deadlines and portal information, refer to the Italian Ministry of Labour: Rapporto periodico personale maschile e femminile.

Who Needs to Report​

  • Public and private employers with more than 50 employees must file the biennial report
  • Employers with up to 50 employees may file voluntarily
  • The report is prepared both for the employer's overall production units/dependencies and for each production unit with more than 50 employees
  • Employers participating in certain public procurement procedures may need to produce the report as part of tender documentation

Italian Reporting Deadline​

The standard deadline is April 30 of the year following the end of each two-year reporting period. For the 2024-2025 report, the Ministry announced that the filing deadline was postponed to May 15, 2026.

What to Report​

The report is submitted through the Ministry's online model and includes information on:

  1. Workforce composition by gender, job category, contract type, and production unit
  2. Hiring, promotions, transfers, and terminations by gender
  3. Training and career progression information
  4. Pay and remuneration data by category and gender, including fixed and variable components where required by the model
  5. Family leave and working time data, including part-time and other arrangements

How to Report​

  1. Access Servizi Lavoro using the employer's authorized credentials
  2. Complete the telematic form for the relevant biennium
  3. Validate the submission through the Ministry portal. The application issues a receipt if no errors or inconsistencies are detected
  4. Share a copy of the report and receipt with workplace union representatives
  5. Retain supporting records so the employer can respond to Labour Inspectorate or equality counsellor checks

Penalties and Enforcement​

Failure to file after a regularization request from the Labour Inspectorate can trigger administrative sanctions. If non-compliance lasts more than 12 months, contribution benefits may be suspended for one year. False or incomplete reports can result in administrative monetary penalties.

EU Pay Transparency Directive Readiness​

Italy's biennial report already captures useful workforce and pay data, but the EU Pay Transparency Directive will require a more directive-specific dataset for employers with 100+ workers. Employers should prepare to calculate mean and median gender pay gaps, variable pay gaps, bonus participation, quartile distribution, and pay gaps by worker category, and to support employee information requests.

Frequently Asked Questions (FAQ)​

Who must file Italy's biennial personnel report?​

Public and private employers with more than 50 employees must file. Employers with up to 50 employees may file voluntarily.

What was the 2026 deadline?​

For the 2024-2025 biennium, the Ministry postponed the deadline from April 30, 2026 to May 15, 2026.

Where is the report submitted?​

Reports are submitted electronically through the Ministry of Labour's Servizi Lavoro portal.

Is Italy's biennial report the same as EU Pay Transparency Directive reporting?​

No. It is Italy's existing national reporting obligation. The EU directive adds harmonized pay transparency and gender pay gap reporting obligations that Italy must transpose into national law.

What happens if the report is incomplete or false?​

The Labour Inspectorate can verify reports. False or incomplete reporting can lead to administrative monetary penalties.

For detailed information and updates, refer to the Italian Ministry of Labour's official guidance: Rapporto periodico personale maschile e femminile.

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