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🇬🇧 United Kingdom

Preparing Data for the UK Gender Pay Gap Report#

This document provides guidance on preparing and reporting data for the UK's Gender Pay Gap (GPG) reporting requirements, based on the UK government's guidelines.

For comprehensive guidance, refer to the UK government's official resources on gender pay gap reporting: Gender pay gap reporting: guidance for employers

Who Needs to Report#

Employers with 250 or more employees on the 'snapshot date' are required to report their gender pay gap data. The snapshot dates are:

  • 31 March: For most public authority employers.
  • 5 April: For private, voluntary, and all other public authority employers.

This reporting obligation applies to each legal entity within an organization. Employers with fewer than 250 employees can choose to report voluntarily. Different regulations apply to Scottish or Welsh public authorities.

When to Report#

Employers must report and publish their gender pay gap information within a year of their snapshot date. The reporting deadlines are:

  • 30 March: For most public authority employers.
  • 4 April: For private, voluntary, and all other public authority employers.

Employers should base their gender pay gap calculations on payroll data from the snapshot date and are encouraged to report as soon as possible after this date.

What to Report#

Employers are required to calculate and report the following figures:

  1. Mean (average) gender pay gap using hourly pay.
  2. Median gender pay gap using hourly pay.
  3. Mean (average) bonus gender pay gap.
  4. Median bonus gender pay gap.
  5. Proportion of men and women receiving bonuses.
  6. Proportion of men and women in each hourly pay quartile.

Additionally, private and voluntary sector employers must provide a written statement confirming the accuracy of the information, signed by an appropriate senior person such as a director or partner. While not mandatory, employers are encouraged to publish a supporting narrative and an action plan to explain and address their gender pay gap.

How to Report#

Employers must submit their gender pay gap data online using the government's Gender Pay Gap Service. The process involves:

  1. Registering: Create an account on the Gender Pay Gap Service.
  2. Submitting Data: Enter the calculated figures and any supporting narrative.
  3. Publishing on Employer's Website: Publish the gender pay gap information and the written statement on the employer's public website, ensuring it remains accessible for at least three years.

Detailed guidance on preparing data and making calculations is available on the government's website.

Penalties for Non-Compliance#

Failing to report gender pay gap data by the deadline is unlawful. The Equality and Human Rights Commission (EHRC) is responsible for enforcing compliance and may take enforcement action against employers who do not fulfill their reporting obligations.

For comprehensive guidance, refer to the UK government's official resources on gender pay gap reporting: Gender pay gap reporting: guidance for employers

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